Submitting a claim for financial reimbursement

The Mellon project provides travel support for students and faculty to participate in conferences and meetings. You must be nominated to participate in the event by your institution prior to travel in order to be eligible for reimbursement. The grant will cover the following expenses:

  1. Round-trip transportation to meeting/conference
    • Economy class airfare
    • Train, bus, subway, taxi, car rental
    • Mileage reimbursement ($.535 per mile for travel after January 1, 2017, $.54 per mile for travel in the 2016 calendar year)
    • Parking and tolls
  2. Meals during the meeting and travel to/from meeting
  3. Registration fees for conference
  4. Lodging (days of conference plus travel day(s))

To Submit Travel Expenses for Reimbursement

Send the following information via email to Carla Maranto-Arnold. Attach scanned receipts to the email (original email receipts do not need to be mailed). You may expect reimbursement within three weeks of submission. Note: travel is reimbursed based on actual expenses, not per diems; receipts must be provided.

  1. Brief description of the activity – for instance, “ISSS-ISAC Meeting”
  2. A brief description of each expense (e.g. transportation, food, registration fee)
  3. Payment information (total amount of the reimbursement request)
  4. Name of Payee (institution or name of individual the check should be made out to)
  5. Address where check should be mailed.

To Submit Project Expenses for Reimbursement

All projects must be proposed and approved by Professor Doug Stuart, executive director of the Mellon grant. Reimbursements will only be provided for approved projects. Send the following information via email to Carla Maranto-Arnold. Attach scanned receipts to the email (original email receipts do not need to be mailed). You may expect reimbursement within three weeks of submission.

  1. Brief description of the activity and participating institutions
  2. A brief description of each expense (e.g. food, room rental, supplies)
  3. Payment information (total amount of the reimbursement request)
  4. Name of Payee (institution or name of individual the check should be made out to)
  5. Address where check should be mailed

To Request a Stipend Payment

If you have been approved to receive a stipend from the Mellon grant, please send the following information via email to Carla Maranto-Arnold

  1. Complete and scan the IRS W-9 form. Be sure to sign the form.
  2. A brief description of the services provided (e.g.. institutional representative, simulation manager)

 

Home